Wedding Reception Checklist When Planning Your Wedding on the Gold Coast

Where to begin….

Are you feeling overwhelmed at the thought of planning your wedding? Are you eager to start the process but don’t know where to begin?  If so, you’re not alone. Nearly 120,000 couples in Australia got married in 2018, which equals a lot of time and energy on wedding planning.

Once you’ve figured out your ceremony with your marriage celebrant, it’s time to plan your reception.
Where will you have the event? How many will you invite? And how can you organize all the little details, from food to flowers to music?

Don’t worry—we’re here to help. Read on for our quick wedding reception overview checklist that’s sure to make your life easier!

Start With The Venue​

Once you’ve selected your wedding date, your first step is to secure a reception venue. If you have your heart set on a particular place, your wedding date might even depend on when the venue is available.

Verify that your chosen venue offers everything you’ll want and that your vendors will have access to the site when they need it. Schedule any tours, tastings, or walk-throughs well ahead of your big day.

The day before the reception, make arrangements to drop off wedding favors, place cards, the guest book, or other small items to include with the setup.


Select Your Food & Beverages

If you’re hiring a caterer or chef for the reception, schedule the menu tasting well in advance so you can make changes if necessary.

Will you offer alcoholic beverages at your reception? Will it be an open bar, or will guests pay for their drinks? These are all details you’ll need to discuss with your F&B provider.

You’ll also need to give the final head-count to your caterer so they’ll know how many guests to cook for. Of course, you’ll also enjoy picking out the perfect wedding cake or other desserts for your reception.

Narrow Down Your Music Selection

Your next step is to hire a DJ or band for your reception. Put together a list of “must-play” songs, as well as any popular songs you don’t wish to include.
If you haven’t already, this is also the time to select songs for your first dance, father-daughter dance, and other classic options.


Hire a Photographer & Florist

Will you want only a photographer for your reception, or also a videographer? Spend time finding one whose style resonates with you and book their services well in advance.

You’ll also need to hire a florist and confirm the number of bouquets, boutonnieres, and centerpieces you’ll need for the reception. This is also the time to arrange for any other rentals you may need, such as chairs, a dance floor, or a tent.

Wedding Reception Checklist: Time to Start Planning!

Your wedding day is a day you’ll cherish for the rest of your life.

The actual planning process can be stressful, but there are ways to make it easier. Refer back to this wedding reception checklist as you’re making your plans and you’ll be able to stay focused on those important details.

Have you considered hiring a wedding planner or celebrant to help with the planning process? Click here to learn how these services can make every aspect of your big day perfect.

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